Admin Data Entry Analyst

Responsibilities

Enter and update data into our CRM, accounting software, and internal databases from various sources (emails, forms, documents, phone calls)
Verify data accuracy by cross-checking entries against source documents and flagging discrepancies
Organize and maintain spreadsheets and databases, creating systems that make information easy to find
Process customer records, invoices, orders, and employee information with attention to detail
Run regular audits on existing data to identify and correct errors or duplicates
Generate basic reports and data summaries for management review
Respond to internal requests for data lookups and information pulls
Document data entry procedures and update them when processes change
Communicate with other departments about data quality issues or missing information
Learn and follow company data security and confidentiality protocols

Requirements

1-3 years of data entry or administrative experience
Proficiency with Microsoft Excel (creating formulas, sorting, filtering, pivot tables)
Comfortable working in multiple software systems and learning new tools quickly
Ability to spot errors and inconsistencies in data
Strong organizational skills and attention to detail
Typing speed of at least 50 WPM with high accuracy
High school diploma or equivalent; some college coursework preferred
Reliable attendance and ability to meet daily entry targets

Nice to Have

Experience with CRM platforms (Salesforce, HubSpot) or accounting software (QuickBooks, NetSuite)
Familiarity with database management or SQL
Experience creating data entry workflows or process documentation
Knowledge of data privacy regulations (GDPR, CCPA basics)

Benefits

Health insurance (medical, dental, vision) with company contribution
15 days PTO annually plus company holidays
Flexible work-from-home options (2-3 days per week)
Professional development budget for software certifications